Privacy Policy for EvidenceBrief.com
We maintain an unwavering dedication to protecting and preserving all personal data provided by our website visitors and service users, implementing robust and comprehensive security measures throughout our services and operations.
This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data. In this role, we are responsible for ensuring the proper handling, processing, and protection of all personal data submitted through our website.
We may process usage data (“usage data”), which comprehensively includes browser type, operating system, page views, navigation paths, timing and frequency of visits, device information, and interaction patterns. This information is collected through automated logging systems, cookies, and analytics tools and may include time spent on pages, features accessed, and search queries performed. The source of this data is our analytics tracking system and server logs. We process this information for several important purposes, including improving website performance, enhancing user experience, analyzing trends, and optimizing content delivery, which enables us to provide better services, personalize user experience, and maintain system security. The legal basis for this processing is our legitimate interests in monitoring and improving our website and services.
We may process account data (“account data”), which comprehensively includes name, email address, telephone number, billing address, and account settings preferences. This information is collected through registration forms, account creation processes, and user input and may include newsletter preferences, communication settings, and account security choices. The source of this data is the user’s direct input during account creation and management. We process this information for account administration, service provision, communication purposes, and security verification, which enables us to maintain secure user accounts, provide requested services, and facilitate user communication. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.
We may process profile data (“profile data”), which comprehensively includes professional interests, educational background, research preferences, subject matter expertise, and user preferences. This information is collected through profile completion forms, user surveys, and interaction patterns and may include areas of interest, professional affiliations, and content preferences. The source of this data is user-provided information and interaction history. We process this information for content personalization, research recommendation optimization, user experience enhancement, and service improvement, which enables us to deliver relevant content, improve recommendations, and enhance user engagement. The legal basis for this processing is our legitimate interests in providing personalized services and improving user experience.
You have the right to access your personal data, which means you can obtain confirmation about whether we process your personal data and receive a copy of that data in a structured format. This includes the ability to review all personal information we hold about you, verify the lawfulness of processing, and understand how your data is being used. To exercise this right, you can submit a formal request through our designated data access portal or contact our privacy team directly via email. We will respond within 30 days and may require government-issued identification, proof of address, and account verification to verify your identity.
You have the right to rectification, which means you can request corrections or updates to any inaccurate or incomplete personal data we hold about you. This includes the ability to modify incorrect information, update outdated details, and complete partial information. To exercise this right, you can use our account settings panel or submit a formal correction request through our support system. We will process your request within 15 days and may require account verification, supporting documentation, and specific detail about the information to be corrected.
[Continued in next part due to length limit…]Data Handling & Security
Data Processing and Collection
We process Service Data which includes user account details, profile information, and platform interaction records. This processing involves automated collection, storage, and analysis, enabling us to deliver personalized educational content and improve user experience. For example, in the context of education, this includes tracking learning progress, content preferences, and completion rates. The legal basis for this processing is legitimate interest and contractual necessity, specifically to provide and enhance our educational services and maintain accurate user records.
We process Technical Data which includes device information, IP addresses, browser types, and system configurations. This processing involves automated logging, analysis, and performance optimization, enabling us to ensure platform compatibility and optimal service delivery. For example, in the context of education, this includes monitoring system performance during peak usage periods and adapting content delivery methods. The legal basis for this processing is legitimate interest, specifically to maintain platform functionality and security.
We process Communication Data which includes email correspondence, support tickets, and feedback submissions. This processing involves storage, analysis, and response management, enabling us to provide effective user support and service improvements. For example, in the context of education, this includes handling course-related inquiries and content clarification requests. The legal basis for this processing is consent and legitimate interest, specifically to maintain essential communication channels and improve user experience.
We process Transaction Data which includes subscription details, payment records, and service usage history. This processing involves secure payment processing, subscription management, and financial record-keeping, enabling us to maintain accurate billing records and service access. For example, in the context of education, this includes managing course subscriptions and premium content access. The legal basis for this processing is contractual necessity and legal obligation, specifically to fulfill our service agreements and comply with financial regulations.
We process Preference Data which includes content selections, notification settings, and personalization choices. This processing involves preference tracking, analysis, and implementation, enabling us to deliver customized user experiences. For example, in the context of education, this includes adapting content presentation and learning path recommendations. The legal basis for this processing is consent and legitimate interest, specifically to provide personalized educational experiences.
Security Measures
Our comprehensive encryption protocols ensure end-to-end protection of your data, incorporating industry-standard algorithms and regular security updates to maintain data integrity. This includes regular security assessments and penetration testing by qualified professionals.
We implement multi-layered security infrastructure, including advanced firewalls and intrusion detection systems that continuously monitor for and prevent unauthorized access attempts. This infrastructure undergoes regular updates and enhancements.
Access to personal data is strictly controlled through role-based permissions, multi-factor authentication, and detailed access logs. We maintain comprehensive audit trails of all data access and modifications.
Our continuous monitoring systems provide real-time threat detection and automated response protocols, ensuring immediate action against potential security threats.
We maintain comprehensive backup procedures with encrypted offsite storage and regular recovery testing, ensuring data availability and integrity.
All staff undergo regular security awareness training and must comply with detailed data protection protocols, including specific training for handling sensitive data.
International Data Transfers
We may transfer your personal data to countries outside your jurisdiction. These transfers are protected by appropriate safeguards, including Standard Contractual Clauses, Binding Corporate Rules, and Privacy Shield certifications. Each international transfer is conducted under strict protocols that ensure:
– Adequate data protection standards
– Compliant processing procedures
– Enforceable data subject rights
– Effective legal remedies
International transfers are protected by ISO 27001, GDPR, and CCPA standards, ensuring compliance with international data protection regulations. We implement additional measures including:
– Regular compliance audits
– Data protection impact assessments
– Documented transfer mechanisms
– Continuous monitoring procedures
Regarding international transfers, you maintain specific rights including:
– Right to information about transfers
– Right to object to transfers
– Right to withdraw consent
– Right to data protection guarantees
Data Retention
We maintain specific retention periods for different data categories:
Account Information: Retained for the duration of active account plus 24 months after closure to facilitate account reactivation and maintain service continuity
Usage Data: Retained for 12 months to analyze usage patterns and improve service quality
Transaction Records: Retained for 7 years to comply with financial regulations and tax requirements
Communication History: Retained for 36 months to maintain support quality and resolve ongoing issues
Technical Logs: Retained for 6 months to monitor system performance and investigate security incidents
These retention periods are determined by:
– Legal requirements
– Business purposes
– Technical necessities
– User preferences
Special circumstances affecting retention:
– Legal obligations
– Dispute resolution
– Security investigationsCookie Policy for EvidenceBrief.com
Essential cookies serve vital functions for our educational platform’s core operations. These cookies process authentication data, session identifiers, and security tokens to enable seamless access to our research summaries and educational content. For example, they maintain secure user sessions while accessing multiple evidence briefs and ensure uninterrupted access to personalized learning dashboards.
Functional cookies enhance your educational experience by remembering your research preferences and study patterns. They enable customized content delivery based on your academic interests, preferred citation formats, and reading level preferences. These cookies process interface settings and user preferences to optimize your research experience on EvidenceBrief.com.
Analytics cookies help us improve our educational content delivery by understanding how users interact with our evidence summaries. They collect information about which research topics generate the most interest, how users navigate through related content, and which summary formats prove most effective. This data helps us continuously refine our content presentation to better serve our academic and professional users.
Performance cookies assess and optimize our platform’s technical delivery. They monitor loading times of research summaries, track system responsiveness during peak academic periods, and ensure smooth operation of interactive features. These cookies help us maintain optimal service levels, especially during high-traffic periods like exam seasons or research deadlines.
Cookie Management
You can control your cookie preferences through your browser settings or our dedicated privacy center. We provide granular control options for non-essential cookies while maintaining necessary functionality for essential platform features.
GDPR Compliance
For our European Union users, we maintain strict data protection standards. We implement explicit consent mechanisms before collecting any non-essential cookies and maintain transparent records of all data processing activities. Our data retention policies ensure information is kept only as long as necessary for educational service delivery.
CCPA Compliance
California residents enjoy comprehensive privacy rights on our platform. We provide detailed information about collected data upon request and ensure prompt response to deletion requests. Our service maintains equal access and quality regardless of privacy choices.
COPPA Compliance
For users under 13, we implement strict data protection measures. We require parental consent before collecting any personal information and limit data collection to essential educational functions only. Parents maintain full access rights to their children’s data and can modify privacy settings at any time.
Updates and Changes
We regularly review and update our cookie policies to maintain compliance with evolving privacy regulations and educational technology standards. Users receive notifications about significant changes, and we maintain clear documentation of policy updates.
Contact Information
For privacy-related inquiries:
Primary Contact: [email protected]
Response Time: Within 48 hours
Verification Required: For data-related requests
Available Support: Privacy concerns, data requests, rights exercise
This policy was created specifically for evidencebrief.com and covers all associated services within the education industry.